Once your drivers have started using the Mobile app and have started collecting timekeeping data, you will be able to access and edit timekeeping data within MediRoutes.com This article will walk through the timekeeping reporting and show you how to export your data and how to edit that data when it is inaccurate.
Running a Timekeeping Report
A - Select a date range by selecting a start date and and end date.
B - (Optional) You can filter the list by vehicle group.
C - By default, the report selects all employees, however you can filter the report for only selected employees.
Timekeeping Report Results
A - Print Time Summary will open your browsers printer dialog and allow you to print your driver timecard summaries to PDF or Paper.
B - Timecards will take you to the Employee Time Cards page, which breaks down each of the drivers shifts for the selected time period.
C - The Funding Source Summary will export a file of all employees hours summarized by funding source,
D - The View Details link will take you to the Employee Details page, which shows each of the employees individual shifts and allows you to update shift times.
Employee Time Cards
A - Use Expand All to Expand the Employee Timecard Summaries to show the individual shifts for the drivers.
B - Print PDF will open the browsers printer dialog to allow you to print a PDF or paper copy of the Employee Time Cards page.
C - Download CSV will download a file of each employees shifts
D - You can see the date range for your report here. Your report should show all shifts for whatever employees you selected from the Timekeeping Report screen, between the date range indicated.
E - This is a summary of the individual employee. If you note that they have a total time of 'N/A' this indicates that the driver has a missing time, and you would need to set the driver's Finish Shift time within the View Details page. For more information on correcting timekeeping errors, view the section below, Shift Details and Timekeeping Errors.
F - This section shows you each shift for the employee within your selected date range.
G - The View Details link will take you to the Employee Details page, which shows each of the employees individual shifts and allows you to update shift times.
Employee Details
A - Use Expand All to Expand the Employee Details to show the individual events for the date.
B - Print PDF will open the browsers printer dialog to allow you to print a PDF or paper copy of the Employee Details Page
C - Download CSV will download a file of the employees shifts for the time period.
D - Each of the employees events and the times they were performed is displayed in the grid. You can modify the times as needed using the icons on the right hand side.
E - Add event allows you to add an additional Break or Start/End Shift event on the run.
F- A summary of the Time for the day is listed here.
Shift Details and Correcting Timekeeping Errors
A - If there are errors within an employees timecard, it will be indicated here.
B - The location of the error on the timecard is indicated here,
C - For this example, the Finish Shift event is missing a time value.
D - To correct this, use the pencil icon to edit this event and enter the time this shift should be ended.
